Personal information privacy policy

This personal information privacy policy (hereinafter: “this policy”) applies to the website of the office of Me Sevgi Kelci, Notary Emeritus, TEP, as well as to all confidential information collected by our office, in accordance with the Act respecting the protection of personal information in the private sector and any other applicable law or regulation.

In this policy, the terms “we”, “our” and “us” refer to the office of Me Sevgi Kelci, Notary Emeritus, TEP, as well as its head office.

Through this policy, the office of Me Sevgi Kelci, Notary Emeritus, TEP, wishes to describe its practices regarding the processing of personal information, including its collection, use, disclosure and retention, through our website or by various means of communication (telephone, Internet, fax or other).

The office of Me Sevgi Kelci, Notary Emeritus, TEP, collects, uses, discloses and retains various personal information, in accordance with the Civil Code of Québec and the Act respecting the protection of personal information in the private sector, while holding the confidentiality of that information at heart.

At the office of Me Sevgi Kelci, Notary Emeritus, TEP, our activities are based on a close relationship between the notaries, the support staff and the clients.

Our office provides legal services, and our clients entrust us with highly confidential personal information.

It is essential for us to maintain that trust and to confirm our determination to preserve the security of the personal information shared in the course of our business relationship.

Personal information is information that relates to a natural person and allows that person to be identified. It is confidential and includes, without limitation, the date of birth, the social insurance number and the driver's licence number. Subject to exceptions, it may not be communicated without the consent of the person concerned.

The office of Me Sevgi Kelci, Notary Emeritus, TEP, makes it its duty to respect privacy. To that end, the office of Me Sevgi Kelci, Notary Emeritus, TEP, takes all necessary means to preserve the confidentiality of the personal information in its possession.

By consulting or using our website and by communicating with us, you consent to your personal information being collected, used, disclosed and retained in accordance with this policy.

The office of Me Sevgi Kelci, Notary Emeritus, TEP, collects personal information in various contexts, such as file management, the provision of services, professional meetings, job applications, visits to its premises, and the use of its website.

Personal information comes from the information you provide through forms and/or requests for information issued by the office of Me Sevgi Kelci, Notary Emeritus, TEP, or from information collected through documents, whether in electronic or paper form.

The office of Me Sevgi Kelci, Notary Emeritus, TEP, collects only the information necessary for its activities and puts protective measures in place as soon as that information is received. In addition, it collects only information that is relevant, appropriate and limited to the purposes for which it is processed.

More specifically, we collect only the information necessary to carry out the tasks for which we are retained in the provision of legal services.

This information is updated regularly during meetings with our notaries or the office staff, who provide us with the information to be updated, where applicable.

Personal information concerning specific individuals is confidential. In general, it may not be shared without the consent of the person concerned.

This information may include, among others:

• Name;
• Date of birth / date of death;
• Social insurance number;
• Home address;
• Telephone and fax numbers;
• Email addresses;
• Family situation;
• Income / expenses;
• Name of the lawyer;
• Name of the banking advisor;
• Name of the financial advisor;
• Contact details of the banking institution;
• Medical data.

In order to create, obtain and update files, our clients must sign a consent form, which is then added to their file.

Personal information is collected as follows:

• In paper form, on the premises of the office or its subsidiaries;
• In digital form, stored on the office's servers, located on our premises or with our infrastructure host;
• In digital form on the servers of the Para-Maître software used by our office in the course of our professional activities related to the services you request.

Personal information is collected in order to achieve clear, explicit and legitimate purposes. Depending on the context, this information may be used for the following reasons:

• Processing of files;
• Responding to satisfaction surveys and carrying out statistical analyses to improve services and better know the clients;
• Processing job applications;
• Meeting legal or regulatory obligations;

It is important to note that any processing of personal information is carried out for a specific purpose.

Personal information is confidential, and only the members of the team of the office of Me Sevgi Kelci, Notary Emeritus, TEP, as well as persons duly authorized by it, may access it. This information may be transmitted to supervisory or inspection bodies in accordance with applicable legislation or regulations, as well as to authorized third parties.

As notaries and employees of the office of Me Sevgi Kelci, Notary Emeritus, TEP, we are authorized to access personal information, and it is essential that we fully grasp the importance of preserving and protecting the confidentiality of this information. Our training clearly instils in us the need to use this information only for the specific purposes intended. Moreover, upon taking up their duties, employees who are not bound by professional secrecy must sign a confidentiality agreement.

The office of Me Sevgi Kelci, Notary Emeritus, TEP, takes all necessary measures to protect and secure personal information, in order to preserve its confidentiality and to prevent any alteration, destruction or unauthorized disclosure to third parties.

These measures are in place for the period necessary for the purposes pursued, in accordance with applicable legislation or regulations. However, no transmission or storage of information is completely secure. Consequently, an absolute guarantee of the security of the information transmitted or stored cannot be given.

a) Automatic collection

We may automatically receive certain information when you interact with our website, our emails, our social media or any other online marketing tool.

We could, for example, know:

• The type of Internet browser or operating system you use;
• Your IP address;
• The pages you visit;
• The date and time at which you access those pages;
• The domain name of the website you have just left.

Most of the information transmitted automatically between computers does not allow you to be identified.

b) Use of cookies

This site sets a single cookie, the one that remembers your choice about the cookie banner, so the question is not asked again at every visit.

No analytics, advertising or social media cookie is set, and no tracking technology is used. This cookie does not allow personal information about you to be collected.

c) Information provided by the user

When you interact with the office of Me Sevgi Kelci, Notary Emeritus, TEP, you may provide us with personal information, in particular by means of a form submitted online or by another means, for example:

• Your identity information (last name or first name);
• Your contact details (address, email, telephone number, etc.);
• Information relating to your professional activity (position, function, etc.) that we may use to answer your request, manage your office profile on our website or process any other request for information, where applicable;

You may also provide us with your information for recruitment purposes, when you apply for a position with our office. In that case, we will ask you only for the information necessary to process your application, for example your contact details and your curriculum vitae. We will then retain your information in accordance with the policies applicable to our employees. Only authorized persons within our office have access to this information.

We do not collect personal or confidential information from persons under 14 years of age without the express consent of a parent or tutor.

d) Social media

Although we prefer to avoid this type of communication for reasons of computer security, we may invite you to interact with us through websites, Facebook, plug-ins and social networking applications operated by third parties. On these platforms, you may give us access to information related to your social media account. We may use this information to validate and personalize your profile on our website.

The links on our website may redirect you to other external sites. Please note that this policy concerns only the personal information collected and used on or through our website. We decline all responsibility for the content or activities of other websites accessible through the links we provide, and for the privacy practices of third parties.

We strongly recommend that you read the privacy policy of those third parties before providing them with personal information. However, we attach great importance to the integrity of our website and we welcome your comments on the external sites linked to it.

We retain your personal information only for as long as necessary and in accordance with our legal obligations, after which it is destroyed or anonymized, but only for serious and legitimate purposes.

The office's files are kept partly on its premises and partly with another notary.

Messages sent through the form on this site are routed by the Formspree service to the office mailbox, and the site is hosted by Netlify. Both providers are located in the United States: the information you enter in the form may therefore transit there.

Clients may at any time receive a copy of this policy and of our related procedures by visiting our page on our website at the following address: notairemontreal.org/privacy.

By sending a written request to our office located at 4989, boulevard Lavoisier, Saint-Léonard (Québec) H1R 1J2 or by sending an email to our person in charge of the protection of personal information, Me Sevgi Kelci (sevgi.kelci@notarius.net), you may access your information. We undertake to respond to your requests as promptly as possible, and no later than 30 days after receiving your request.

At any time, our clients may withdraw their consent by contacting our person in charge of the protection of personal information. However, it will be explained to them that failing to provide the necessary information could hinder our ability to carry out the tasks for which our services are retained.

We reserve the right to change this policy at any time. We will inform you of changes by indicating the date of the last update at the beginning of this policy. You are responsible for visiting our website to check for changes.

We strongly recommend that you read this policy in order to fully understand how your information will be used. Any change to this policy will apply to personal information collected before the effective date of the amended version, as well as to information collected on or after that date.

If we believe that personal information has been handled inappropriately, we will review this policy and make the necessary changes. If needed, the person or persons affected and our insurer will be notified.

Should you wish to express concerns about our personal information protection procedures or report a breach of this policy, you may file a written complaint with our person in charge of the protection of personal information, who will contact you to obtain all the relevant details.

Our person in charge of the protection of personal information will then analyze the circumstances that gave rise to the complaint and determine whether adjustments must be made to the current provisions of this policy.

You have a right of access to and rectification of your personal information. If you wish to access your personal information or to request that it be rectified, you may write to us at the following address: 4989, boulevard Lavoisier, Saint-Léonard (Québec) H1R 1J2, to the attention of the person in charge of the protection of personal information.

If you wish to share your questions or comments about this policy or its application, please write to us at the following address: 4989, boulevard Lavoisier, Saint-Léonard (Québec) H1R 1J2, to the attention of the person in charge of the protection of personal information.

We undertake to reply to you as promptly as possible in order to inform you of the measures taken or planned in response to your questions or comments.

If you wish to file a complaint, you may contact the Commission d’accès à l’information du Québec at the following link: cai.gouv.qc.ca. However, we invite you to first contact the person in charge of the protection of the confidentiality of personal information at our office.

The Act respecting the protection of personal information in the private sector applies to personal information that an enterprise collects, holds, uses or communicates to third parties, regardless of the medium or the form in which the personal information is held.

Name: Me Sevgi Kelci, Notary Emeritus, TEP

Position: Administrator

Telephone: (514) 903-2255

Email address: sevgi.kelci@notarius.net